Privacy Notice – National Vet Data Policy 2020

• Why we collect your personal information:

  As a registered training organisation (RTO), PAX Institute of Education collects your personal information so we can process and manage your enrolment in a vocational education and training (VET) course with us;

• How we use your personal information:

  We use your personal information to enable us to deliver VET courses to you, and otherwise, as needed, to comply with our obligations as an RTO;

• How we disclose your personal information:

  PAX Institute of Education is required by law (under the National Vocational Education and Training Regulator Act 2011 (Cth) (NVETR Act)) to disclose the personal information we collect about you to the National VET Data Collection kept by the National Centre for Vocational Education Research Ltd (NCVER). The NCVER is responsible for collecting, managing, analysing and communicating research and statistics about the Australian VET sector. We are also authorised by law (under the NVETR Act) to disclose your personal information to the relevant state or territory training authority.

• How the NCVER and other bodies handle your personal information:

  The NCVER will collect, hold, use and disclose your personal information in accordance with the law, including the Privacy Act 1988 (Cth) (Privacy Act) and the NVETR Act. Your personal information may be used and disclosed by NCVER for purposes that include populating authenticated VET transcripts; administration of VET; facilitation of statistics and research relating to education, including surveys and data linkage; and understanding the VET market.

• The NCVER is authorised to disclose information to the Australian Government Department of Education, Skills and Employment (DESE), Commonwealth authorities, State and Territory authorities (other than registered training organisations) that deal with matters relating to VET and VET regulators for the purposes of those bodies.

• The NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf.

• The NCVER does not intend to disclose your personal information to any overseas recipients.

• For more information about how the NCVER will handle your personal information please refer to the NCVER’s Privacy Policy at www.ncver.edu.au/privacy

• If you would like to seek access to or correct your information, in the first instance, please contact PAX Institute of Education.

• DESE is authorised by law, including the Privacy Act and the NVETR Act, to collect, use and disclose your personal information to fulfil specified functions and activities. For more information about how the DESE will handle your personal information, please refer to the DESE VET Privacy Notice at https://www.dese.gov.au/national-vet-data/vet-privacy-notice

• VET Data Use Statement (National VET Data Policy 2020)

  Under the Data Provision Requirements 2012 and National VET Data Policy (which includes the National VET Provider Collection Data Requirements Policy at Part B), Registered Training Organisations are required to collect and submit data compliant with AVETMISS for the National VET Provider Collection for all Nationally Recognised Training. This data is held by the National Centre for Vocational Education Research Ltd (NCVER), and may be used and disclosed for purposes that include:

  • populating authenticated VET transcripts
  • administering VET, including program administration, regulation, monitoring and evaluation
  • facilitating statistics and research relating to education, including surveys and data linkage
  • Understanding how the VET market operates, for policy, workforce planning and consumer information.

  NCVER is authorised by the National Vocational Education and Training Regulator Act 2011 (NVETR Act) to disclose to the following bodies, personal information collected in accordance with the Data Provision Requirements or any equivalent requirements in a non-referring State (Victoria or Western Australia), for the purposes of that body:

  • a VET regulator (the Australian Skills, Quality Authority, the Victorian Registration and Qualifications Authority or the Training Accreditation Council Western Australia)
  • the Australian Government Department of Education, Skills and Employment
  • another Commonwealth authority
  • A state or territory authority (other than a registered training organisation) that deals with or has responsibility for matters relating to VET.

  NCVER may also disclose personal information to persons engaged by NCVER to conduct research on NCVER’s behalf.

• I understand that as per the above VET Data Use Statement, my personal information (including the personal information contained on this application form), may be used or disclosed by PAX Institute of Education for statistical, administrative, regulatory and research purposes. PAX Institute of Education may disclose my personal information for these purposes to Commonwealth and State or Territory government departments and authorised agencies and NCVER;

• Survey: I may receive a student survey which may be administered by a government department or NCVER employee, agent or third party contractor or other authorised agencies. I am aware that I may opt out of the survey at the time of being contacted;

• I am aware that NCVER will collect, hold, use and disclose my personal information in accordance with the Privacy Act 1988 (Cth), the National VET Data Policy 2020 and all NCVER policies and protocols (including those published on NCVER's website at www.ncver.edu.au

• I declare that the information contained in this application and the supporting documentation is true and correct. I understand giving false or misleading information is a serious offence under state and/or federal law in Australia;

• I agree to advise PAX Institute of Education if there are any changes to the information I have provided in this application;

• I understand that by completing this application, I am giving a written consent to PAX Institute of Education to independently verify the information supplied by me in this application;

• I declare that I am a genuine student and a genuine temporary entrant as outlined by the Department Home Affairs (formerly DIBP);

• I am aware of the estimated total course fees at PAX Institute of Education and living costs for my stay in Australia. I understand that the total course fees do not cover the costs of books, materials, field trips or any additional cost related to my course, unless otherwise specified;

• I am aware that for the Hospitality courses I will have to handle and cook dairy products and non-vegetarian food items including beef and pork;

• I understand that I can pay full course fee if I wish to, but I am not required to pay more than 50% upfront;

• I have read and understood PAX Institute of Education’s Student handbook, website information, marketing material, and have received full information from PAX Institute of Education’s Education Agent (in case of enrolment through education agent) before making the decision to enrol in the course;

• I understand that PAX Institute of Education also reserves the right to vary courses, subjects, and the mode of delivery, assessment and admission requirements at any time at its discretion;

• I understand that I will be required to take Pre-Training Review Interview (PTR) with the PAX staff and also appear for Language, Learning and Numeracy Assessment (LLN) prior to my course enrolment.

• I have read and understood the PAX Institute of Education’s policies on “Student Fee and Refund Policy”, “Attendance Policy”, ”Course Progress monitoring Policy” “Complaints and Appeals Policy”, “Deferment and Suspension Policy”, “Transfer between Registered Provider Policy” and other policies that are published on PAX Institute of Education website www.pax.edu.au

• I understand that PAX will monitor my attendance and course progress to complete my course in the given duration. I am responsible to attend timetabled classes and maintain at least 70% attendance in every term. I understand that if my course progress is below 50% in two consecutive terms, PAX will follow the Course Monitoring Policy and report this to the DHA via PRISMS;

• I authorise PAX Institute of Education to check my visa status on VEVO and IELTS result on IELTS Test Report Form verification service as and when required;

• I declare that the signature on this form is my signature and has not been signed on my behalf by another person including my Education agent or sponsor.